Last Updated: April 27, 2026

This California Privacy Notice (“CA Applicant Privacy Notice”) contains disclosures required by the California Consumer Privacy Act (“CCPA”) and applies only to California resident job applicants.

This Notice describes EmployForm‘s collection, use, and disclosure of personal information and sensitive personal information related to its job applicants, as well as your rights with respect to that information.

Scope of this Notice: This Notice applies to personal information that EmployForm collects about you as a job applicant. For information about how we treat data once you become an employee, please refer to our separate Employee Privacy Notice.

Consumers with disabilities may access this notice by using a screen reader or contacting EmployForm for further assistance.

Personal Information We Collect and Disclose for a Business Purpose

In the past 12 months, we have collected and disclosed for a business purpose the following categories of personal information and sensitive personal information about California job applicants:

Categories of Personal Information Disclosed for a Business Purpose to the Following Categories of Third Parties
Personal Identifiers

Real name, alias, postal address, telephone number, email address, unique personal identifiers, online identifiers.

 All categories listed below.
Sensitive Personal Information (SPI)

Social Security number, driver’s license, passport number, racial/ethnic origin (for voluntary EEO reporting), health/medical information (for accommodation requests).

 All categories listed below.
Protected Classifications

Characteristics under California or federal law (e.g., race, gender, veteran status, disability status).

 All categories listed below.
Professional / Employment Information

Resume, employment history, performance evaluation information, reference contact details, education history.

 All categories listed below.
Education Information

As defined by the Family Educational Rights and Privacy Act (FERPA).

 All categories listed below.
Internet / Electronic Network Activity

Browsing history on our careers site, interaction with application forms, IP address, device information.

 All categories listed below.
Inferences

Inferences drawn from the above information to create a profile reflecting a candidate’s qualifications, characteristics, or aptitudes.

 All categories listed below.

We do not “Sell” or “Share” (for cross-context behavioural advertising) the personal information or sensitive personal information of job applicants as those terms are defined under the CCPA/CPRA.

Categories of Sources

We collect the above personal information from the following categories of sources:

You, the Applicant

Through your direct submissions, resumes, cover letters, and communications.

Recruitment Partners

External recruiters or job platforms (e.g., LinkedIn, Indeed) that submit your application.

Background Check Agencies

Third-party providers used to verify information, subject to your authorisation.

References

Individuals you provide to us as professional references.

Service Providers

Software providers that host our application portal and conduct assessments.

Why We Collect and Use California Applicant Information

We collect and disclose all categories of personal information for the following Business Purposes as identified in the CCPA:

CCPA Business Purpose Examples in the Context of Your Application
Auditing Auditing related to a current interaction with you and concurrent transactions, including compliance audits.
Security & Integrity Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity; and prosecuting those responsible.
Debugging Identifying and repairing errors that impair existing intended functionality of our application system.
Performing Services Maintaining your account, processing applications, verifying credentials, conducting background checks, and communicating with you.
Internal Research Undertaking internal research for technological development and demonstration.
Quality & Safety Activities to maintain and improve the quality or safety of our recruitment process and services.
Legal Compliance Complying with all applicable federal, state, and local laws, regulations, and reporting obligations (e.g., EEO data).

Recipients of California Applicant Personal Information

We disclose the categories of personal information listed above for the Business Purposes listed above to the following categories of third parties:

Service Providers

Companies that provide critical business services like application hosting, IT support, background checking, and interview scheduling.

Affiliates & Subsidiaries

Other entities within our corporate family for necessary processing related to your application.

Professional Advisors

Auditors, lawyers, and consultants engaged by EmployForm.

Governmental Agencies

When required to comply with law or requested by government authorities (e.g., EEO reporting).

Your Rights Regarding Personal Information

If you are a California resident, you may exercise the following rights regarding your personal information, subject to certain exceptions and limitations:

Right to Know

Request disclosure of the categories and specific pieces of personal information we have collected, used, and disclosed about you.

Right to Correct

Request the correction of inaccurate personal information we maintain about you.

Right to Delete

Request deletion of personal information we have collected from you, subject to certain exceptions (e.g., where the information is necessary to comply with a legal obligation).

Limit SPI Use

We only use your Sensitive Personal Information for purposes permitted by the CCPA/CPRA (e.g., performing the service you requested, legal compliance, security). Therefore, we do not offer a separate right to limit this use.

Non-Discrimination

You have the right not to receive discriminatory treatment for exercising your privacy rights.

To exercise any of the above rights, please contact us at support@employform.com.

Verification Process

We will need to verify your identity before processing most requests to know or delete. We will require you to provide, at a minimum, your full name, email address, and phone number, and information about your prior application to help us match your identity to our records. If we cannot successfully verify your identity, we may not be able to fulfil your request.

Authorised Agent

You may designate an authorised agent to make a CCPA request on your behalf by providing the agent with written authorisation or a power of attorney. We will require the agent to provide proof of this authorisation before processing the request, and we may still require you to verify your own identity directly with us.

Changes to This CA Applicant Privacy Notice

We may change this Notice from time to time. If we make any changes, we will update the “Last Updated” date at the top of this page. We encourage you to visit this page periodically for the latest information on our applicant privacy practices.

Contact for More Information

For questions or concerns about EmployForm’s privacy policy or practices, please contact us:

Email: support@employform.com

For our general privacy policy, visit our Privacy Policy. For cookie information, visit our Cookie Policy.